| Job Duties |
1. Relieves supervisor of variety of administrative duties, which
involve thorough understanding of functions, programs, and
policies of organization; may coordinate day-to-day operations of
office; makes recommendations for changes to procedures.
2. Prepares or assists in preparation of grant applications,
grant budgets, manuscripts, book chapters, etc; ensures proper
format, grammar, and completeness.
3. Functions as liaison with other departments, including Human
Resources, Telecommunications, Physical Plant, Purchasing, and
Accounting; prepares on-line and paper documents as needed.
4. Completes and coordinates complex projects and reports as assigned
by supervisor, which may require significant contact with other
departments and outside organizations and use of various
computer software applications.
5. Composes and/or types letters, memorandums, and other non-routine
and moderately complex correspondence, which does not require
attention of supervisor.
6. Maintains sub-ledgers and ledgers for various accounts, including
reviewing expenditures and encumbrances, reconciling accounts, and
ensuring appropriate use of funds.
7. Plans and coordinates projects, such as meetings, appointments,
conferences, seminars, and workshops; arranges for meeting
facilities, hotel accomodation, transportation, refreshments,
luncheons, banquets, receptions, etc.; develops and arranges
printing of brochures; handles finances for program, including
determination of charge to sponsoring department; establishes
registration fees; processes all vouchers relating to event.
8. Takes, transcribes, and distributes minutes for meetings.
9. May transcribe dictation of medical or scientific terminology;
ensures correct format, grammar, punctuation, and spelling.
10. Performs other duties as assigned.
|
