| Job Duties |
1. Provides administrative support for one or more of following
programs within department or unit as applicable: medical student
education, graduate student education, internship training,
residency training, and postdoctoral fellowship programs. Relieves
supervisor of variety of administrative duties, which involve
thorough understanding of program(s) involved.
2. Coordinates details of application and interview process for one
or more of aforementioned programs as applicable, which may include
responding to paper and/or electronic requests for applications,
creating and maintaining applicant files, scheduling interviews,
making travel and hotel arrangements for interviewees, coordinating
printing and distribution of recruitment materials, etc.
3. Coordinates and/or prepares forms or paperwork regarding
appointment, termination, evaluation/grading, credentialling,
licensure, malpractice coverage, and training verification of
students, interns, residents, and/or fellows; maintains files or
records and ensures completeness and accuracy.
4. Prepares or assists in preparation of complex schedules for one
or more of aforementioned programs as applicable; ensures accuracy
of information and coordinates distribution of material to faculty,
staff, and affiliated institutions as required.
5. Coordinates organizational details for special events, such as
seminars, teaching conferences, lecture series, summer student
programs, and recruitment events, which may include preparing
calendars, schedules, or promotional announcements for
distribution, making travel arrangements for speakers, making
arrangements for banquets/meals for large groups, coordinating
registration/membership materials, etc.
6. As directed, processes on-line forms for payroll, vacation/sick
leave requests, malpractice insurance payments, supply ordering,
and/or operations needs. May assist supervisor in monitoring
program expenditures within university guidelines.
7. Performs other duties as assigned.
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