| Job Duties |
1. Relieves supervisor of various internal administrative duties,
which require thorough understanding of, and adherence to
functions, programs, and policies of unit and university. Reviews
department policy manuals periodically to update and institute
changes as necessary. May provide comprehensive administrative
support to Chairman, Vice Chairman, Director, Department Manager,
or other upper level administrator.
2. Monitors and maintains unit's budget; provides input to
supervisor; prepares and submits various budgetary reports;
assists supervisor with annual budget process. May have delegated
approval authority for all dollar level expenditures for designated
entity; coordinates process for items requiring Chair level
approval, and/or has delegated approval authority over these items.
3. Coordinates supervisor's schedule; makes travel arrangements;
plans meeting itineraries, etc. for supervisor or outside visitors.
4. Coordinates details of faculty and staff recruitment for
division. As directed by supervisor or unit head, initiates
personnel action documents, including appointment, termination,
and/or salary/title changes. Coordinates appointment process for
foreign nationals.
5. Pre-screens staff applicants; coordinates interview process for
supervisor and/or unit head. Conducts department/division
orientation for administrative and technical staff and training of
administrative staff.
6. Coordinates scheduling and use of department/divisional facilities
and assets, including making arrangements for moves and/or
renovations, maintaining accurate space records, recommending
and/or approving purchase of equipment and furniture, and
maintaining inventory files.
7. Approves vacation and sick leave transactions; interprets V/SL
policies for unit's personnel.
8. Prepares or coordinates preparation of complex reports requiring
significant contact with other departments and outside
organizations.
9. Provides professional support for special projects, which may
include editorial and administrative support for manuscripts and
abstracts for publication; prepares material for oral and/or
written presentations; coordinates and prepares materials for
courses, meetings, and conferences; performs Library and Internet
research. May provide assistance in preparing grants and contracts,
which may include assistance with budget preparation and/or
oversight.
10. Maintains sub-ledgers and ledgers for various accounts, including
reviewing expenditures and encumbrances, reconciling accounts, and
ensuring appropriate use of funds.
11. May provide working supervision for staff of lower rank.
12. Performs other duties as assigned.
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